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Admin Assistant (Procurement & Contract)Procurement & ContractsProcurement & ContractsAdmin Assistant (Procurement & Contract)Admin Assistant (Procurement & Contract)6/29/2020 9:00:00 PM<p><strong class="ms-rteThemeForeColor-2-5" style="font-family:arial;font-size:10.5pt;">Qualifications:</strong></p><p><span class="ms-rteThemeForeColor-2-5" style="font-family:arial;font-size:10pt;">Diploma or equivalent </span></p><p style="text-align:justify;"><strong class="ms-rteThemeForeColor-2-5" style="font-family:arial;font-size:10.5pt;"><strong>Experience:</strong></strong></p><p style="text-align:justify;"><span class="ms-rteThemeForeColor-2-5" style="font-family:arial;font-size:10pt;">3 years of relevant experience in a similar field preferably in a related industry.</span></p><p style="text-align:justify;"><strong class="ms-rteThemeForeColor-2-5" style="font-family:arial;font-size:10.5pt;">Skills:</strong></p><p><span class="ms-rteThemeForeColor-2-5" style="font-family:arial;font-size:10pt;">Advanced Microsoft Office skills (Project, PowerPoint, Excel and Word).</span></p><p><span class="ms-rteThemeForeColor-2-5" style="font-family:arial;font-size:10pt;">Communication skills.</span></p><p><span class="ms-rteThemeForeColor-2-5" style="font-family:arial;font-size:10pt;">Ability to collaborate and communicate effectively.</span></p><p><span class="ms-rteThemeForeColor-2-5" style="font-family:arial;font-size:10pt;">Ability to work under pressure.</span></p><p>​<strong class="ms-rteThemeForeColor-2-5" style="font-family:arial;font-size:10.5pt;">Qualifications:</strong></p><p><span class="ms-rteThemeForeColor-2-5" style="font-family:arial;font-size:10pt;">Diploma or equivalent </span></p><p style="text-align:justify;"><strong class="ms-rteThemeForeColor-2-5" style="font-family:arial;font-size:10.5pt;"><strong>Experience:</strong></strong></p><p style="text-align:justify;"><span class="ms-rteThemeForeColor-2-5" style="font-family:arial;font-size:10pt;">3 years of relevant experience in a similar field preferably in a related industry.</span></p><p style="text-align:justify;"><strong class="ms-rteThemeForeColor-2-5" style="font-family:arial;font-size:10.5pt;">Skills:</strong></p><p><span class="ms-rteThemeForeColor-2-5" style="font-family:arial;font-size:10pt;">Advanced Microsoft Office skills (Project, PowerPoint, Excel and Word).</span></p><p><span class="ms-rteThemeForeColor-2-5" style="font-family:arial;font-size:10pt;">Communication skills.</span></p><p><span class="ms-rteThemeForeColor-2-5" style="font-family:arial;font-size:10pt;">Ability to collaborate and communicate effectively.</span></p><p><span class="ms-rteThemeForeColor-2-5" style="font-family:arial;font-size:10pt;">Ability to work under pressure.</span></p><p>​<span class="ms-rteThemeForeColor-2-5" style="font-family:arial;font-size:10.5pt;"><span style="line-height:107%;"><strong>JOB OBJECTIVE</strong></span>:</span></p><p><span class="ms-rteThemeForeColor-2-5" style="font-family:arial;font-size:10pt;"><span style="line-height:107%;">To provide secretarial and administrative support including but not limited to: </span><span lang="EN-GB" style="line-height:107%;">maintaining and taking care of complete requirements for running the departmental activities in an organised and precise manner to support Manager of the department <span style=""> </span>for effective operation</span><span lang="EN-GB" style="line-height:107%;"> </span><span style="line-height:107%;">and<span style="">  </span>provide Support to Head and employees through a variety of tasks related to company and communication with all Sections</span>.</span></p><p style="text-align:justify;"><strong class="ms-rteThemeForeColor-2-5" style="font-family:arial;font-size:10.5pt;">Day to Day Activities</strong></p><p><span class="ms-rteThemeForeColor-2-5" style="font-family:arial;font-size:10pt;"> Carry out a variety of clerical duties for allotted division covering: typing of correspondence, reports, notes, statements, proof reading of completed typing work, sending faxes, receiving, registering and distributing office mail, retrieving and photocopying of documents, and other allied clerical duties in order to provide an efficient operational/technical support and administration service.</span></p><p><span class="ms-rteThemeForeColor-2-5" style="font-family:arial;font-size:10pt;">Ensure that the correct operational/technical and administrative management procedures are being followed in day-to-day running of the division. </span></p><p><span class="ms-rteThemeForeColor-2-5" style="font-family:arial;font-size:10pt;">Coordinating between Section &  departments and operating for  day-to-day activates. </span></p><p><span class="ms-rteThemeForeColor-2-5" style="font-family:arial;font-size:10pt;">Scheduling and coordinating meetings, interviews, events and other similar activities.</span></p><p><span class="ms-rteThemeForeColor-2-5" style="font-family:arial;font-size:10pt;">Managing documents and files.</span></p><p><span class="ms-rteThemeForeColor-2-5" style="font-family:arial;font-size:10pt;">Sending and receiving documents for the company.</span></p><p><span class="ms-rteThemeForeColor-2-5" style="font-family:arial;font-size:10pt;">Communicate with customers and company customer service as required.</span></p><p><span class="ms-rteThemeForeColor-2-5" style="font-family:arial;font-size:10pt;">Distribute office stationery & rationing requirement  to the Procurement & Contract section. </span></p><p><span class="ms-rteThemeForeColor-2-5" style="font-family:arial;font-size:10pt;">Collate and/or summarize distribution data from readily available sources and produce routine reports to support and optimize the Procurement & Contract activities.</span></p><p><span class="ms-rteThemeForeColor-2-5" style="font-family:arial;font-size:10pt;">Check and verify information and obtain information for incomplete/incorrect documents in order to ensure the highest standards of administrative activities.</span></p><p><span class="ms-rteThemeForeColor-2-5" style="font-family:arial;font-size:10pt;">File and maintain existing registers, archives, filing system, data sheets etc. with incoming and outgoing correspondence.</span></p><p><span style="font-size:10.5pt;"><strong>​</strong><span class="ms-rteThemeForeColor-2-5" style="font-family:arial;font-size:10.5pt;"><strong>J</strong><span style="font-family:arial;"><span style="line-height:107%;"><strong>OB OBJECTIVE</strong></span><strong>:</strong></span></span></span></p><p><span class="ms-rteThemeForeColor-2-5" style="font-family:arial;font-size:10pt;"><span style="line-height:107%;">To provide secretarial and administrative support including but not limited to: </span><span lang="EN-GB" style="line-height:107%;">maintaining and taking care of complete requirements for running the departmental activities in an organised and precise manner to support Manager of the department <span style=""> </span>for effective operation</span><span lang="EN-GB" style="line-height:107%;"> </span><span style="line-height:107%;">and<span style="">  </span>provide Support to Head and employees through a variety of tasks related to company and communication with all Sections</span>.</span></p><p style="text-align:justify;"><strong class="ms-rteThemeForeColor-2-5" style="font-family:arial;font-size:10.5pt;">Day to Day Activities</strong></p><p><span class="ms-rteThemeForeColor-2-5" style="font-family:arial;font-size:10pt;"> Carry out a variety of clerical duties for allotted division covering: typing of correspondence, reports, notes, statements, proof reading of completed typing work, sending faxes, receiving, registering and distributing office mail, retrieving and photocopying of documents, and other allied clerical duties in order to provide an efficient operational/technical support and administration service.</span></p><p><span class="ms-rteThemeForeColor-2-5" style="font-family:arial;font-size:10pt;">Ensure that the correct operational/technical and administrative management procedures are being followed in day-to-day running of the division. </span></p><p><span class="ms-rteThemeForeColor-2-5" style="font-family:arial;font-size:10pt;">Coordinating between Section &  departments and operating for  day-to-day activates. </span></p><p><span class="ms-rteThemeForeColor-2-5" style="font-family:arial;font-size:10pt;">Scheduling and coordinating meetings, interviews, events and other similar activities.</span></p><p><span class="ms-rteThemeForeColor-2-5" style="font-family:arial;font-size:10pt;">Managing documents and files.</span></p><p><span class="ms-rteThemeForeColor-2-5" style="font-family:arial;font-size:10pt;">Sending and receiving documents for the company.</span></p><p><span class="ms-rteThemeForeColor-2-5" style="font-family:arial;font-size:10pt;">Communicate with customers and company customer service as required.</span></p><p><span class="ms-rteThemeForeColor-2-5" style="font-family:arial;font-size:10pt;">Distribute office stationery & rationing requirement  to the Procurement & Contract section. </span></p><p><span class="ms-rteThemeForeColor-2-5" style="font-family:arial;font-size:10pt;">Collate and/or summarize distribution data from readily available sources and produce routine reports to support and optimize the Procurement & Contract activities.</span></p><p><span class="ms-rteThemeForeColor-2-5" style="font-family:arial;font-size:10pt;">Check and verify information and obtain information for incomplete/incorrect documents in order to ensure the highest standards of administrative activities.</span></p><p><span class="ms-rteThemeForeColor-2-5" style="font-family:arial;font-size:10pt;">File and maintain existing registers, archives, filing system, data sheets etc. with incoming and outgoing correspondence.</span></p>

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